Wichita State University Foundation and Alumni Engagement (WSUFAE) is looking to hire a detail-oriented storyteller who enjoys managing multiple projects and seeing them through from concept to completion. As the Marketing Specialist, you will help ensure every piece of content reflects WSUFAE’s brand and values, contributes to strategic goals, and connects meaningfully with donors, alumni, and friends of Wichita State. Your efforts will support the mission and vision of Wichita State University, helping to shape the future of education and innovation. If you’re looking for an opportunity to grow your marketing skills, collaborate with a passionate team, and support a mission that truly matters, we invite you to apply and help shape how the Wichita State story is shared. The job duties for this position include:

•    Content Marketing Support
  • Develop content for bi-weekly Shocker Connect newsletter, soliciting stories from development officers, alumni engagement team and the broader campus community. Also contribute stories to bi-annual Shocker Magazine.
  • Manage creation and coordination of fundraising materials, including proposals and academic college, sponsorship and development one-pagers.
  • Develop copy for email marketing, including fundraising, event information and campaigns.

•    Project Management Support
  • Monitor deadlines and develop project workflow for bi-annual alumni magazine.
  • Forecast annual projects and conduct project status meetings with WSUFAE marketing team and other key support areas (Donor engagement, Alumni Engagement, Annual Giving).

•    Marketing Asset Coordination and Development
  • Preparation of print materials in collaboration with vendors and graphic design team, acting as the primary point of contact for obtaining quotes on printed materials with local vendors.
  • Audit and update WSUFAE print materials on a bi-annual basis.

• Quality Control
  • Ensure all materials adhere to WSUFAE brand standards, including tone, visual identity, and messaging guidelines. Proofread and edit content for accuracy, clarity, and consistency prior to publication or distribution.

• Other duties as assigned.

Job Requirements

• Bachelor’s degree from an accredited college or university in a relevant field
• Two years of professional marketing experience
• Projects a professional image always
• Ability to work some nights and weekends to support WSUFAE hosted events.
• Commitment to the WSU Foundation and Alumni Engagement core values of Integrity, collaboration, excellence and service

Required Skills

• Excellent organizational, interpersonal, oral, and written communication skills
• Proven history of creating and editing content
• Experience working within a collaborative team
• Creative, out of the box mindset
• Ability to meet deadlines and follow through on projects
• Proficient in Microsoft Office Suite
• Maintain confidentiality of information, records, and materials
• Highly motivated and able to work effectively independently and as part of a team

Physical Requirements

• Daily walking, sitting, and standing for long periods of time
• Daily use of a computer for long periods of time
• Daily use of a telephone
• Ability to lift/carry up to 25 pounds
• Must be willing to attend events which may include going up or downstairs or other physical activities and are outside of normal working hours

WSUFAE is looking for a detail-oriented and self-motivated Gift Processing Specialist to play a critical role in advancing the mission of Wichita State University. This position is responsible for the accurate, timely, and compliant processing of philanthropic gifts, ensuring donor intent is honored and data integrity is maintained within Raiser’s Edge. The ideal candidate will thrive in a fast-paced environment, manage a high volume of transactions with precision, and take pride in maintaining accurate donor and financial records that support strong stewardship and reporting. As a representative of WSUFAE, the Gift Processing Specialist exemplifies the organization’s core values of Integrity, Excellence, Collaboration, and Service, helping to create a positive and professional experience for all constituents. The job duties for this position include: Gift Processing & Data Entry

• Receive, review, and process gifts including cash, checks, credit cards, ACH, pledges, payroll deductions, matching gifts, and in-kind gifts.
• Accurately enter gifts, pledges, and adjustments into the finance and advancement databases in accordance with established policies and IRS regulations.
• Ensures gifts are applied correctly to designated funds, appeals, and campaigns in alignment with donor intent.
• Process recurring gifts, pledge payments, refunds, and gift reversals as needed.
• Prepare deposit documentation and maintain appropriate audit trails. Reconcile daily gift batches to ensure accuracy, completeness, and proper accounting.

Accounts Payable, Financial Closing, & Reporting

• Provide backup support for accounts payable functions, including check processing and vendor documentation.
• Assist with the month-end and year-end closing processes.
• Support preparation of documentation for audits and financial reporting.
• Ensure proper classification and recording of financial transactions in compliance with policies and accounting standards.

Scholarship Fund Compliance & Review

• Assist in maintaining accurate records and providing fast and accurate information about the status of the funds to appropriate internal and campus personnel.
• Respond to donor inquiries related to gifts, receipts, and fund designations in a professional and timely manner.
• Generate timely and accurate gift acknowledgement and tax receipts.
• Support donor stewardship initiatives by providing gift data and reports.

Administrative Duties

• Maintain accurate, organized, and confidential electronic and paper records as required.
• Assist with documentation of procedures and process improvements related to gift processing.
• Perform any other duties as assigned.

Job Requirements

• Minimum of two (2) years in gift processing, advancement services, accounting, or related field
• Bachelor’s Degree preferred
• Demonstrated exceptional attention to detail with the ability to identify discrepancies, resolve errors, and ensure gifts are accurately recorded and properly accounted for.
• Proven ability to manage a high volume of transactions while maintaining accuracy and compliance with established policies and procedures
• Experience working with information tracking and projects.
• Commitment to the WSUFAE core values of Integrity, Service, Excellence and Collaboration
• Project professional image at all times

Skills

• High degree of accuracy and quality control
• High level of attention to details
• Strong analytical and problem-solving skills
• Accountability and sound judgement in financial processing
• Excellent organizational, interpersonal, oral, and written communication skills
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, and Power Point) and Adobe Acrobat
• Demonstrated problem-solving and resourcefulness
• Strong communication and teamwork skills
• Maintain confidentiality of information, records, and materials
• Highly motivated and ability to work effectively independently and as part of a team

Physical Requirements

• Frequent and sudden movements from sitting, standing, bending, reaching, and walking
• Frequent standing or sitting for prolonged periods
• Frequent use of a telephone for prolonged periods
• Frequent lifting up to 20 pounds
• Occasional exposure to outdoors with hot and inclement weather

Preferred Requirements and Skills

• Data management, process documentation, and/or compliance experience in a higher education setting
• Database knowledge
• Knowledge of Wichita State University and a commitment to higher education
• WSUFAE offers outstanding benefits including medical/dental/vision (100% premium paid for employee/50% for dependents), term life insurance, tuition reimbursement, 8.5% company matching on retirement accounts after one year, and more.

Whether you are just starting your career or are an experienced professional, we invite you to submit your resume for future opportunities with us. Position Overview: This job posting serves as a general application for individuals interested in future roles across various departments and teams within WSU Foundation and Alumni Engagement. While we may not have a specific position that fits what you are looking for at this moment, we are continuously growing and always looking for new team members who bring unique skills and perspectives. If you are interested in being considered for any future opportunities, please submit your resume and indicate your areas of interest and expertise. We will keep your information on file and contact you when a relevant position becomes available. Who Should Apply: We welcome candidates from all backgrounds and with a variety of skill sets. Ideal applicants should possess:

• A proactive, solutions-oriented mindset
• Strong communication and collaboration skills
• A passion for education and giving back
• A desire to contribute to a positive work culture

How to Apply: Please submit your resume along with a brief cover letter outlining your skills, areas of interest, and why you would be a great fit for our team. Be sure to include any relevant experience, certifications, or projects that demonstrate your qualifications. WSU Foundation and Alumni Engagement is an equal opportunity employer and strives to provide a diverse and inclusive workplace. We encourage individuals from all backgrounds to apply. We look forward to reviewing your application and exploring how you can contribute to our future success!