Wichita State University Foundation and Alumni Engagement (WSUFAE) is looking for an Accounts Payable Clerk to join our Finance and Operations team and help ensure the efficient, accurate, and compliant processing of accounts payable activities that support Wichita State University. This detail-oriented role is responsible for vendor management, requisition processing, credit card reconciliations, tax reporting compliance, and providing outstanding customer service and training to campus partners. The ideal candidate is organized, collaborative, and committed to accuracy while thriving in a fast-paced environment. If you enjoy working with financial processes, building strong relationships, and making a meaningful impact behind the scenes, we encourage you to apply and become part of a team dedicated to Integrity, Excellence, Collaboration, and Service.

The job duties for this position include:

1. AP Processing and Compliance

• Review requisitions for accuracy, completeness, and proper approvals prior to processing
• Verify all required supporting documentation is attached and meets compliance requirements
• Conduct random audits of requisitions to ensure adherence to policies and procedures
• Ensure appropriate business purpose, fund numbers, and account coding are included on requisitions
• Review invoices to determine appropriate 1099 reporting classifications
• Ensure accurate completion of 1099 information associated with vendor payments
• Manage annual uploads and filing processes for 1099-NEC and 1099-MISC forms
• Maintain records related to 1099-NEC and 1099-MISC reporting requirements

2. Vendor and Credit Card Administration

• Establish and maintain vendor files in accordance with institutional procedures and documentation retention
• Review W-9 forms for accuracy and completeness prior to vendor setup
• Maintain vendor records and ensure compliance with IRS reporting requirements
• Communicate with vendors to obtain missing or corrected tax documentation
• Pull monthly WSUFAE credit card statements for all cardholders
• Work collaboratively with cardholders and/or administrative assistants to gather business purpose documentation and fund numbers
• Maintain spreadsheets and tracking documents for credit card reconciliation purposes
• Prepare and process all WSUFAE credit card requisitions accurately and timely
• Ensure all required receipts and supporting documentation are submitted and compliant with policy requirements following up on outstanding or missing documentation as needed

3. Workflow and Operational Management

• Monitor and manage the Accounts Payable email inbox daily
• Prioritize and distribute incoming requests and inquiries appropriately
• Track pending items and follow-up to ensure timely completion of requests
• Maintain organized electronic records and documentation for accounts payable transactions
• Assist in identifying process improvements to enhance efficiency and accuracy within accounts payable operations

4. Training and Education

• Conduct requisition and accounts payable training sessions for WSUFAE and WSU employees
• Develop and prepare annual campus-wide Accounts Payable training materials
• Create instructional resources and process guides to support departments and employees
• Educate employees on policy compliance, documentation standards, and best practices

5. Customer Service and Department Support

• Respond to inquiries related to accounts payable procedures, requisition status, payment processing, and documentation requirements
• Assist departments with navigating accounts payable systems and processes
• Provide timely and professional customer service to internal and external stakeholders
• Communicate policy updates, procedural changes, and deadlines related to accounts payable
• Collaborate with University departments to resolve discrepancies or processing issues in a timely manner
• Monitor and manage the Accounts Payable email inbox daily
• Assist with year-end reporting and reconciliation activities related to tax compliance
• Perform other duties as assigned

Job Requirements

• High school diploma or equivalent required; associate degree in accounting, business, or related field preferred
• Minimum of 1 year of accounts payable, accounting support, or related financial administrative experience
• Strong attention to detail and organizational skills
• Ability to manage multiple priorities and meet deadlines
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office, particularly Excel
• Ability to maintain confidentiality and handle sensitive financial information
• Commitment to the WSUFAE core values of Integrity, Service, Excellence and Collaboration

Skills

• Strong customer service and interpersonal communication skills
• High level of attention to detail and accuracy in financial processing
• Ability to analyze and resolve discrepancies in a timely and professional manner
• Strong organizational and time management skills with the ability to manage multiple priorities and deadlines
• Knowledge of accounts payable procedures, financial documentation, and compliance standards
• Ability to maintain confidentiality and handle sensitive financial information appropriately
• Proficiency in Microsoft Office applications, particularly Excel and Outlook
• Strong written and verbal communication skills
• Ability to interpret and apply institutional policies and procedures consistently
• Ability to learn and navigate financial and accounting software systems
• Ability to work independently while also contributing positively within a team environment
• Strong problem-solving and critical-thinking skills
• Ability to develop and deliver training and instructional materials for customers

Physical Requirements

• Frequent and sudden movements from sitting, standing, bending, reaching, and walking
• Frequent standing or sitting for prolonged periods
• Occasional climbing of stairs
• Frequent lifting up to 20 pounds
• Occasional lifting up to 50 pounds
• Occasional exposure to outdoors and hot and inclement weather

Preferred Requirements and Skills

• Experience working in higher education, nonprofit, or Foundation environments.
• Knowledge of accounts payable procedures, IRS 1099 reporting requirements, and financial systems.
• Experience providing training or customer support to employees or departments.

WSUFAE is looking to hire an Associate Director of Alumni Networking to lead the  development and execution of regional, affinity, and corporate alumni networks that strengthen lifelong relationships and deepen affinity with Wichita State University. This role is ideal for a relationship-builder and strategic thinker who is passionate about creating meaningful engagement opportunities, supporting volunteer leaders, and designing innovative programming that connects alumni to each other and to the university in impactful ways. The Associate Director will collaborate across teams, use data-informed strategies to guide decision-making, and represent WSUFAE with professionalism while advancing our mission of Integrity, Excellence, Collaboration, and Service. If you are energized by community building, volunteer leadership, and creating experiences that inspire connection and pride in Wichita State University, we invite you to apply and help shape the next chapter of alumni engagement. Your efforts will directly support the mission and vision of Wichita State University, helping to shape the future of education and innovation. The job duties for this position include:

1. Network Leadership & Volunteer Management

• • • Oversee all alumni networks—including regional, cultural, affinity, and corporate—ensuring alignment with institutional priorities and engagement strategies
    • Recruit, train, support, and steward volunteer leaders, utilizing best practices in volunteer and board management
    • Develop strategies that promote alumni affinity and a sense of belonging across diverse alumni communities
    • Implement structures and expectations for network leadership, ensuring volunteers have the tools and communication support necessary for success
  2. Program Strategy, Coordination, & Execution
  • • Coordinate network programming in collaboration with internal campus partners including Alumni Engagement, Marketing & Communications, Decision Sciences, Development, and Finance as well as campus partners
    • Ensure programming reflects best practices in alumni engagement, including personalization, segmentation, corporate engagement, and community-building
    • Develop annual plans for each network that define goals, engagement opportunities, event calendars, and targeted outreach
    • Oversee logistics and execution of regional and virtual events, cultural celebrations, corporate alumni opportunities, and affinity-based programming
    • Utilize data and analytics to measure engagement, track progress, and adapt strategies to improve effectiveness and report out on

3. Stakeholder Relationship Management

• • Build and sustain relationships with alumni leaders, donors, community partners, corporate contacts, and university colleagues
  • Serve as primary liaison for all network activity, maintaining communication that supports identity-building, institutional affinity, and shared goals
  • Partner closely with Development on donor cultivation strategies emerging from network leadership and programming
  • Collaborate with Marketing & Communications to ensure consistent messaging, brand alignment, and compelling alumni storytelling

Job Requirement

• Bachelor’s degree required
• A minimum of three years of experience in alumni relations, volunteer management, community engagement, or related fields
• Flexibility to work nights and weekends for events and volunteer engagements
• Demonstrated self-motivation and professional demeanor
• Proficient in Microsoft Suite and Teams
• Experience working in CRM database is helpful
• Commitment to the WSUFAE core values of Integrity, Service, Excellence and Collaboration

Required Skills

• Strong leadership and relationship-building skills, with experience managing volunteers and motivating stakeholders
• Ability to manage multiple projects at once while producing high-quality work
• Team-oriented mindset with the ability to work independently as appropriate
• Proficiency in Microsoft Office and CRM platforms
• Ability to maintain a high level of confidentiality
• Strong communication and public speaking skills

Physical Requirement

• Frequent sitting, standing, walking, and reaching
• Frequent attendance at events requiring prolonged standing
• Frequent travel—including regional and occasional national travel—for network events and alumni outreach
• Frequent lifting up to 20 pounds; occasional lifting up to 50 pounds
• Frequent exposure to large event settings and crowds
• Occasional exposure to outdoor or inclement weather
• Frequent interruptions throughout the day

Preferred Requirements and Skills

• Previous experience working in higher education or nonprofit advancement
• Experience working with alumni, volunteer boards, or corporate engagement programs
• Familiarity with affinity-based programming, diversity-focused engagement, or cultural community building

Wichita State University Foundation and Alumni Engagement (WSUFAE) is looking to hire a talented, dynamic, dedicated, and self-motivated individual as the Director of Development for our College of Education with our fundraising team. As the Director of Development, you will play a pivotal role in identifying, cultivating, soliciting, and stewarding prospective donors. Your efforts will directly support the mission and vision of Wichita State University, helping to shape the future of education and innovation. The WSU College of Education comprises five departments whose synergy provides a powerful understanding of life span development and academic innovation in living and learning. It prepares teachers, school professionals, school counselors, educational psychologists, exercise scientists, athletic trainers, sport management professionals, and community and organizational leaders for careers. The job duties for this position include:

1. Identification and Prospective Donors:
   • Collaborate with the Data Sciences team to identify, qualify, and prioritize potential major gift donors.
   • Develop and maintain a pipeline of prospective donors through research, networking, and outreach.
   • Collaborate with the Senior Director of Development for Engineering and other senior leadership to create and execute strategies for donor identification.

2. Cultivation and Solicitation:
   • Manage and grow a portfolio of individual donors to achieve giving goals.
   • Develop and implement personalized cultivation, solicitation, and stewardship strategies for a select group of high-net-work donors.
   • Collaborate with the marketing and communications team to create high-quality communication with major and principal donors through customized proposal, presentation, and engagement activities.
   • Communicate and be the liaison between assigned college/departments and WSUFAE by coordinating prospect identification, cultivation, solicitation, and stewardship with college dean.
   • Build and maintain meaningful relationships with prospects through personalized outreach, meetings, and events.
   • Develop tailored cultivation and solicitation strategies for each donor based on their interests and capacity to give.
   • Lead or assist in the coordination of gift solicitation efforts, ensuring that appropriate steps are taken in the donor journey.

3. Gift Solicitation and Closing:
   • Actively work towards meeting established annual targets and objectives, collaborating with team members to ensure cohesive efforts.
   • Develop and execute strategies to secure financial support in alignment with both personal, team, and WSUFAE’s fundraising goals.
   • Lead the solicitation of major and principal gifts with donors in your portfolio and close contributions that support WSU’s priorities.

4. Administrative Duties:
   • Develop and manage an annual budget for fund-raising activities and professional development.
   • Develop annual fundraising goals and objectives in conjunction with WSUFAE’s goals.
   • Maintain accurate computer and paper files as necessary.
   • Perform any other duties as assigned.

Job Requirements

• Bachelor’s degree from accredited institution required
• Three years development of Major Gifts ($50,000 or more) experience in higher education or equivalent experience
• Must be willing to travel with occasional weekend and evening duties
• Must have and maintain valid driver’s license and insurance
• Must meet position metrics which include various fundraising objectives that can change year to year
• Project professional image at all times
• Commitment to the WSUFAE core values of Integrity, Excellence, Collaboration and Service

Required Skills

• Excellent organizational, interpersonal, oral, and written communication skills
• Highly motivated and to work effectively independently or as part of a team
• Maintain confidentiality of information, records, and materials

Physical Requirements

• Frequent and sudden movements from sitting, standing, bending, reaching, and walking
• Frequent standing or sitting for prolonged periods
• Frequent exposure to large crowds, loud noises, and/or bright and/or flashing lights
• Frequent intra- and inter-state travel by car and plane
• Frequent travel requiring two or more days overnight stays
• Frequent lifting up to 20 pounds
• Occasional lifting up to 50 pounds when traveling
• Occasional exposure to outdoors and hot and inclement weather

Preferred Requirements and Skills

• Graduate degree from accredited institution
• Experience managing budgets
• Knowledge of Wichita State University and a commitment to higher education

WSUFAE is looking for a Senior Director of Development for the College of Liberal Arts and Sciences (LAS) to lead transformational fundraising efforts that advance the mission of Wichita State University. This dynamic leadership role is responsible for cultivating, soliciting, and stewarding major and principal gift donors while managing a high-performing development team serving the College of LAS and Honors College. The ideal candidate is a strategic relationship builder with a proven track record of securing major gifts, inspiring teams, and engaging high-net-worth philanthropists. If you are passionate about higher education, thrive in a collaborative environment, and are committed to making a lasting impact through philanthropy, we encourage you to apply and help shape the future of Wichita State University.

The job duties for this position include:

1. Identification and Prospective Donors

• Collaborate with the Data Sciences team to identify, qualify, and prioritize potential major gift and principal gift donors.
• Develop and maintain a pipeline of prospective donors through research, networking, and outreach.
• Collaborate with the AVP of Development and other senior leadership to create and execute strategies for donor identification.

2. Cultivation and Solicitation
   • Manage and grow a portfolio of individual donors to achieve giving goals.
   • Develop and implement personalized cultivation, solicitation, and stewardship strategies for a select group of high-net worth donors.
   • Collaborate with the marketing and communications team to create high-quality communication with major and principal donors through customized proposals, presentation, and engagement activities.
   • Build and maintain meaningful relationships with prospects through personalized outreach, meetings, and events.
   • Develop tailored cultivation and solicitation strategies for each donor based on their interests and capacity to give.
   • Lead or assist in the coordination of gift solicitation efforts, ensuring that appropriate steps are taken in the donor journey.

3. Gift Solicitation and Closing
   • Actively work towards meeting established annual metrics, collaborating with team members to ensure cohesive efforts.
   • Develop and execute strategies to secure financial support in alignment with both personal, team, and WSUFAE’s fundraising goals.
   • Lead the solicitation of major, principal gifts, and planned gifts with donors in your portfolio and close contributions that support WSU’s priorities.

4. Team Development/Managements
   • Provide vision and leadership to the College of LAS and Honors College development team, ensuring alignment with WSUFAE and WSU priorities.
   • Recruit, train, and mentor high-performing team members through the establishment and monitoring of goals, ensuring accountability and consistent progress towards fundraising targets.
   • Foster a culture of collaboration, excellence, and innovation within your team and across WSUFAE.

5. Administrative Duties
   • Develop and manage an annual budget for fund-raising activities and professional development.
   • Develop annual fundraising goals and objectives in conjunction with WSUFAE’s goals.
   • Maintain accurate computer and paper files as necessary.
   • Perform any other duties as assigned.

Job Requirements

• Bachelor’s degree from an accredited institution required
• Fundraising experience closing Major Gifts ($25,000 or more)
• Exceptional interpersonal skills, with the ability to build trust and credibility with high-net-worth individuals and institutional leaders.
• Ability to manage multiple projects and priorities and meet challenging and changing deadlines and to develop and execute sophisticated strategies for securing transformational gifts.
• Strong analytical skills, with the ability to use data to inform decision-making.
• Must be willing to travel with occasional weekend and evening work
• Must have and maintain a valid driver’s license and insurance
• Project professional image at all times
• Commitment to the WSUFAE core values of Integrity, Service, Excellence and Collaboration

Skills

• Highly motivated and ability to work effectively independently and as part of a team
• Strong leadership and team management skills, with a focus on collaboration and professional development.
• Excellent interpersonal, verbal, and written communication skills.
• High degree of professionalism, ethical sensitivity, and discretion; ability to maintain a commitment to confidentiality; good judgment and proven responsible decision-making skills.
• Ability to lead groups and projects as well as function as part of a collaborative team.
• Enthusiasm for WSUFAE’s mission and values, with a deep commitment to advancing its priorities through philanthropy.

Physical Requirements

• Frequent and sudden movements from sitting, standing, bending, reaching, and walking
• Frequent standing or sitting for prolonged periods
• Frequent use of a telephone for prolonged periods
• Frequent exposure to large crowds, loud noises, and/or bright and/or flashing lights
• Occasional travel for conferences and donor or alumni engagement opportunities
• Frequent lifting up to 20 pounds
• Occasional lifting up to 50 pounds when traveling
• Occasional exposure to outdoors and hot and inclement weather

Preferred Requirements and Skills

• Graduate degree from accredited institution
• CFRE (Certified Fund-Raising Executive) is preferred
• Fundraising experience closing gifts of $250,000 or more
• Database knowledge
• Knowledge of Wichita State University and a commitment to higher education

Whether you are just starting your career or are an experienced professional, we invite you to submit your resume for future opportunities with us. Position Overview: This job posting serves as a general application for individuals interested in future roles across various departments and teams within WSU Foundation and Alumni Engagement. While we may not have a specific position that fits what you are looking for at this moment, we are continuously growing and always looking for new team members who bring unique skills and perspectives. If you are interested in being considered for any future opportunities, please submit your resume and indicate your areas of interest and expertise. We will keep your information on file and contact you when a relevant position becomes available. Who Should Apply: We welcome candidates from all backgrounds and with a variety of skill sets. Ideal applicants should possess:

• A proactive, solutions-oriented mindset
• Strong communication and collaboration skills
• A passion for education and giving back
• A desire to contribute to a positive work culture

How to Apply: Please submit your resume along with a brief cover letter outlining your skills, areas of interest, and why you would be a great fit for our team. Be sure to include any relevant experience, certifications, or projects that demonstrate your qualifications. WSU Foundation and Alumni Engagement is an equal opportunity employer and strives to provide a diverse and inclusive workplace. We encourage individuals from all backgrounds to apply. We look forward to reviewing your application and exploring how you can contribute to our future success!