The Wichita State University Foundation and Alumni Engagement (WSUFAE) is looking for an organized, detailed oriented individual for our Human Resources Assistant to join our HR team. As the Human Resources Assistant, you will play a crucial role in supporting our HR department and Presidential Suite. Your primary responsibilities include coordinating recruitment efforts, managing budgets, and providing exceptional customer service, all while representing our values of Integrity, Excellence, Collaboration, and Service.

With a team of more than 50 dedicated individuals working to support fundraising and donor and alumni relationships, the WSUFAE is proud to champion the continued growth of Wichita State University. With nearly $400 million in managed assets and thousands of alumni spread around the world, it is an exciting time to be a part of advancing Shocker Nation.

Primary Responsibilities:

1. Recruitment:
   • Maintain the postings of open positions on relevant job boards and platforms
   • Screen resumes ensuring candidates meet the minimum job requirements
   • Coordinate all schedules for interviews with candidates
   • Coordinate all candidate communication
   • Maintain accurate recruitment records
   • Assist with onboarding to ensure process is followed and paperwork is filled out correctly

2. Administrative Duties:
   • Answer the phone and route calls appropriately.
   • Schedule meetings as needed.
   • Greet all visitors ensuring a welcoming and professional office environment.
   • Assist with events to include running errands, setting up, hosting, and tearing down as needed.
   • Assistant in maintaining an accurate filing system
   • Assist and organize mail
   • Assist with processing monthly, quarterly, and yearly reports
   • Run errands picking up needed items as requested

3. Management of the President’s Suite:
   • Open the suite, greet guests and set a positive office atmosphere
   • Prepare the President’s Conference Room to include calendar confirmation, catering, setup and teardown
   • Support administrative needs for team-level, org-wide, or cross-team special projects as assigned
   • Assist with the preparation and execution of board meetings and employee-centered events

4. Customer Service:
   • Be the face of the department and Presidential Suite creating a welcoming environment to all who call or enter the office
   • Assisting and answering questions from employees regarding the HR team as appropriate

5. Budget Coordinator:
   • Maintain the department’s budget by tracking expenditure
   • Submit check requests as needed
   • Manage credit card statements and submit in a timely basis
   • Provide other budget reports as needed

6. Complete other duties as assigned

Job Requirements

• Associate’s degree in human resources or business administration
• Experience in a customer focused role
• Commitment to the WSUFAE core values of Integrity, Service, Excellence and Collaboration

Required Skills

• Excellent communication and interpersonal skills
• Strong organizational and time management skills
• Handle multiple tasks at one time while still delivering high level of quality work
• Team oriented mindset while working independently as appropriate
• Proficiency in Microsoft Office products
• High level of confidentiality keeping information, records, and materials all confidential

Physical Requirements

• Frequent and sudden movements from sitting, standing, bending, reaching, and walking.
• Frequent standing or sitting for prolonged periods
• Occasional climbing of stairs
• Frequent lifting up to 20 pounds
• Occasional exposure to outdoors and hot and inclement weather
• Frequent interruptions throughout the day

Preferred Requirements and Skills

• Bachelor’s degree in Human Resources
• Experience working in Human Resources or assisting multiple people

The WSUFAE offers outstanding benefits including medical/dental/vision (100% premium paid for employee/50% for dependents), term life insurance, tuition assistance, 8.5% company matching on retirement accounts after one year, and more.

The WSUFAE believes in the power of education. Since 1965, we have worked to connect the students, faculty, and staff of Wichita State University with the resources they need to transform their communities. Our dedicated staff includes members of the development, annual fund, finance, support, and student teams. We have accomplished big goals in the last few years and don’t plan to slow down anytime soon.

Commitment to Inclusion and Belonging 

Our organization is committed to providing opportunities for all employees to succeed by creating an inclusive environment that amplifies the diverse backgrounds and experiences of our team members.

With a mission built on our core values of integrity, collaboration, excellence, and service, we strive to be an inclusive and equitable work environment. Managers are expected to model this behavior by clearly setting expectations and directly addressing non-inclusive behavior. In our pursuit to build and maintain a high-performing team, it is every individual’s responsibility to contribute to our culture of belonging.

Advancing the mission and vision of Wichita State University takes a strong team, and it is our core values that unite and empower us to reach our goals together. Collectively, we are passionate about education and opening doors to new opportunities by working together to “elevate, celebrate and advance Wichita State University through engagement and philanthropy.”

In compliance with the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act of 1973 and the ADA Amendments Act of 2008, the Wichita State Foundation and Alumni Engagement will provide reasonable accommodation to applicants with a disability in completing the application form or in the interview process. Please notify the Human Resources Office at (316) 978-3815 or email katie.link@wichita.edu in advance so necessary arrangements can be made.

To Apply:

Please fill out an application, submit your resume and a cover letter explaining your interests in, and qualifications for, the position by clicking here.

WSUFAE is an EOE employer

The Wichita State University Foundation and Alumni Engagement (WSUFAE) is looking for an organized, detailed oriented individual for our Donor Compliance Coordinator on our finance and operations team. As the Donor Compliance Coordinator, you will play a crucial role in ensuring the integrity and compliance of accounts with donor intent. Your primary responsibilities include serving as the key auditor, overseeing the accounts’ financial activities, and maintaining effective communication channels with various stakeholders. Through meticulous account reviews, reporting, and collaboration with internal teams, you will contribute to the smooth operation of WSUFAE’s financial processes.

With a team of more than 50 dedicated individuals working to support fundraising and donor and alumni relationships, the WSUFAE is proud to champion the continued growth of Wichita State University. With nearly $400 million in managed assets and thousands of alumni spread around the world, it is an exciting time to be a part of advancing Shocker Nation.

The ideal candidate should have experience in auditing and data management.

The job duties for this position include:

1. Account and Compliance Oversight:
   • Primary auditor of accounts to ensure compliance with donor intent. Gather and record monthly information about the status of accounts.
   • Communicate with development staff, campus administrators, and other team members regarding account issues.
   • Prepare and report on status of audits related to account expenditures. Communicate with development staff any issues regarding donor intent communications.

2. Data Management and Reporting:

1. • Perform the monthly account review to ensure that monies expended through the Foundation are being used in accordance with the terms of the accounts.
   • Continually monitor accounts balances, communicating with university staff and tracking and documenting activity until issues are resolved.
   • Works with the team to develop and produce various status reports for the Development Team, Senior Management, etc., as assigned.
   • Collect and enter new and updated account administrators’ signature forms for all foundation accounts, requesting updates from the university as needed.
   • Assist and support other departmental data management and reporting needs, as assigned

3. Gift Agreement Support:
   • Provide fast and accurate support on agreement status inquiries from development staff.
   • Provide information relating to account usage in support of Stewardship Reports
   • Develop and maintain training materials for staff education.

5. Perform any other duties as assigned.

Job Requirements

• Bachelor’s Degree in finance, accounting, or related field
• Experience working with information tracking and projects
• Experience in auditing and preparation of audit reports
• Commitment to the WSUFAE core values of Integrity, Service, Excellence and Collaboration
• Project professional image at all times

Skills

• High level of attention to detail
• Excellent organizational, interpersonal, oral, and written communication skills
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, and Power Point) and Adobe Acrobat
• With Excel, you need to be proficient in pivot charts, auditing formulas, data validation, etc.
• Demonstrated problem-solving and resourcefulness
• Ability to maintain confidentiality of information, records, and materials
• Highly motivated and ability to work effectively independently and as part of a team

Physical Requirements

• Frequent and sudden movements from sitting, standing, bending, reaching, and walking
• Frequent standing or sitting for prolonged periods
• Frequent exposure to large crowds, loud noises, and/or bright lights
• Occasional lifting up to 25 pounds
• Occasional exposure to outdoors with excessively cold, hot, and/or inclement weather

Preferred Requirements and Skills

• Data management, process documentation, and/or compliance experience in a higher education setting
• Database knowledge
• Knowledge of Wichita State University and a commitment to higher education

The WSUFAE offers outstanding benefits including medical/dental/vision (100% premium paid for employee/50% for dependents), term life insurance, tuition reimbursement, 8.5% company matching on retirement accounts after one year, and more.

The WSUFAE believes in the power of education. Since 1965, we have worked to connect the students, faculty, and staff of Wichita State University with the resources they need to transform their communities. Our dedicated staff includes members of the development, annual fund, finance, support, and student teams. We have accomplished big goals in the last few years and don’t plan to slow down anytime soon.

Commitment to Inclusion and Belonging

Our organization is committed to providing opportunities for all employees to succeed by creating an inclusive environment that amplifies the diverse backgrounds and experiences of our team members.

With a mission built on our core values of integrity, collaboration, excellence, and service, we strive to be an inclusive and equitable work environment. Managers are expected to model this behavior by clearly setting expectations and directly addressing non-inclusive behavior. In our pursuit to build and maintain a high-performing team, it is every individual’s responsibility to contribute to our culture of belonging.

Advancing the mission and vision of Wichita State University takes a strong team, and it is our core values that unite and empower us to reach our goals together. Collectively, we are passionate about education and opening doors to new opportunities by working together to “elevate, celebrate and advance Wichita State University through engagement and philanthropy.”

In compliance with the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act of 1973 and the ADA Amendments Act of 2008, the Wichita State Foundation and Alumni Engagement will provide reasonable accommodation to applicants with a disability in completing the application form or in the interview process. Please notify the Human Resources Office at (316) 978-3815 or email katie.link@wichita.edu in advance so necessary arrangements can be made.

To Apply:

Please fill out an application, submit your resume and a cover letter explaining your interests in, and qualifications for, the position by clicking here.

WSUFAE is an EOE employer

The Wichita State University Foundation and Alumni Engagement (WSUFAE) is looking to hire a talented, self-motivated individual as the Assistant/Associate Director of Development with our fundraising team. This position will work toward promoting gifts to benefit the Barton School of Business. This individual will be responsible for the identification, cultivation, solicitation, and stewardship of prospective and present donors to Wichita State University.

With a team of more than 50 dedicated individuals working to support fundraising and donor and alumni relationships, the WSUFAE is proud to champion the continued growth of Wichita State University. With nearly $400 million in managed assets and thousands of alumni spread around the world, it is an exciting time to be a part of advancing Shocker Nation.

The ideal candidate could have experience in sales, entering sales into a CRM, and/or having monthly/yearly sales goals to meet.

The job duties for this position include:

• Responsible for gift fund-raising, with level of gifts dependent on level of experience, through outright gifts, pledges or deferred gift instruments in coordination with position metrics. Position Metrics include in-person visits, meaningful contacts, proposals, planned gifts, and dollars raised.
• Collaborate with other development staff on joint cultivation and stewardship efforts.
• Be a liaison between assigned college(s)/departments and WSUFAE by coordinating prospect identification, cultivation, solicitation, and stewardship with the college dean(s).
• Represent the Foundation by attending appropriate University events and functions.
• Work with prospect research in the identification and the research of potential donors and the development of prospect information.
• Develop and manage an annual budget for fund-raising activities and professional development. Develop annual goals and objectives in conjunction with college dean(s).
• Maintain accurate computer and paper files as necessary.
• Perform any other duties as assigned.

Job Requirements

• Bachelor’s degree from an accredited institution required
• Associate level will require one to three years of major gifts experience
• Must be willing to travel with occasional weekend and evening work
• Must have and maintain a valid driver’s license and insurance
• Project professional image at all times
• Commitment to the WSUFAE core values of Integrity, Service, Excellence and Collaboration

Skills

• Excellent organizational, interpersonal, oral, and written communication skills
• Highly motivated and ability to work effectively independently and as part of a team
• Maintain confidentiality of information, records, and materials

Physical Requirements

• Frequent and sudden movements from sitting, standing, bending, reaching, and walking
• Frequent standing or sitting for prolonged periods
• Frequent exposure to large crowds, loud noises, and/or bright and/or flashing lights
• Occasional travel for conferences and donor or alumni engagement opportunities
• Frequent lifting up to 20 pounds
• Occasional lifting up to 50 pounds when traveling
• Occasional exposure to outdoors and hot and inclement weather

Preferred Requirements and Skills

• Experience in fundraising within a higher education setting.
• Knowledge of Wichita State University and a commitment to higher education

The WSUFAE offers outstanding benefits including medical/dental/vision (100% premium paid for employee/50% for dependents), term life insurance, tuition reimbursement, 8.5% company matching on retirement accounts after one year, and more.

The WSUFAE believes in the power of education. Since 1965, we have worked to connect the students, faculty, and staff of Wichita State University with the resources they need to transform their communities. Our dedicated staff includes members of the development, annual fund, finance, support, and student teams. We have accomplished big goals in the last few years and don’t plan to slow down anytime soon.

Commitment to Inclusion and Belonging

Our organization is committed to providing opportunities for all employees to succeed by creating an inclusive environment that amplifies the diverse backgrounds and experiences of our team members.

With a mission built on our core values of integrity, collaboration, excellence, and service, we strive to be an inclusive and equitable work environment. Managers are expected to model this behavior by clearly setting expectations and directly addressing non-inclusive behavior. In our pursuit to build and maintain a high-performing team, it is every individual’s responsibility to contribute to our culture of belonging.

Advancing the mission and vision of Wichita State University takes a strong team, and it is our core values that unite and empower us to reach our goals together. Collectively, we are passionate about education and opening doors to new opportunities by working together to “elevate, celebrate and advance Wichita State University through engagement and philanthropy.”

In compliance with the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act of 1973 and the ADA Amendments Act of 2008, the Wichita State Foundation and Alumni Engagement will provide reasonable accommodation to applicants with a disability in completing the application form or in the interview process. Please notify the Human Resources Office at (316) 978-3815 or email katie.link@wichita.edu in advance so necessary arrangements can be made.

To Apply:

Please fill out an application, submit your resume and a cover letter explaining your interests in, and qualifications for, the position by clicking here.

WSUFAE is an EOE employer